Office Coordinator

Aurora, IL | Full-Time

Job Description

We are seeking a reliable, highly organized and detail-oriented Office Coordinator to join our team. In this role, you will be responsible for front office reception and supporting the organization with a variety of administrative duties. The ideal candidate has excellent communication skills and enjoys event planning and being a liaison among the company, employees, and third parties. Administrative responsibilities will evolve as QT9 moves from Aurora to Batavia which is anticipated in Fall 2026.

Experience

Associate degree or High School Diploma/Equivalent
3-5 years of experience in office administrative roles
Reliable automobile.
Proficient in Microsoft Office Suite
Strong communication skills, both written and verbal
Strong organizational skills with the ability to multitask
Experience with order entry processes is a plus
Familiarity with event planning is advantageous
Excellent proofreading skills for written correspondence
Attention to detail and ability to work independently
Positive attitude with the ability to adapt and learn
Adaptable, flexible, and eager to learn

Responsibilities

Reception

Greet, welcome, and direct visitors as appropriate. Ensure safety by controlling access via the reception desk.
Answer, screen, and forward incoming phone calls.
Resolve administrative inquiries in-person and via phone and email.
Ensure office is tidy and presentable.

Events

Leads the planning and execution of QT9 events by managing administrative tasks, logistics, and communication.
Prepares agendas, schedules, menus, and travel arrangements as needed.
Schedule and coordinate building and office maintenance appointments.

Inventory

Maintain and replenish supply inventory reordering as needed. Perform off-site errands. Track and report monthly inventory spending.
Receive, sort, and distribute deliveries.

Projects

Perform all other duties as assigned including data entry and special projects.

Physical Demands: This position requires handling materials weighing up to 25 lbs.

Advantages of working at QT9 Software

Strong culture where people are our most valuable asset.
Prime location near Chicago Premium Outlets.
Modern industrial warehouse built in 2019 with 24 ft. ceilings.
Cool amenities from Golf Simulator, Sport Court and Arcade games.
Growing team with a small company feel.
Provide you with the support you need to succeed in your role.
Competitive compensation package with great benefits.

This Office Coordinator position offers an opportunity to work in a dynamic environment where your skills will be valued. Join our team today!

Pay: $20-$24/hour