AR and AP Software for Cash Flow and Payment Management
Automate receivables and payables, improve cash flow and gain real-time visibility into payments and financial activity with QT9 ERP.
Built for manufacturers that need accurate financial tracking, faster payments and complete control over cash flow.
Accelerate Cash Flow
Speed up collections and payments.
Automate Transactions
Eliminate manual entry with automated invoice matching, approvals and scheduling.
Strengthen Accuracy
Reduce financial errors with integrated data.
Improve Compliance
Easily track due dates, tax rules and audit trails.
Centralize Visibility
View open balances, payment history, credit limits and vendor terms.
Make Smarter Decisions
Monitor aging, cash flow and vendor performance.
What is AR/AP software?
Accounts receivable (AR) and accounts payable (AP) software automates how companies manage money coming in and going out. AR tracks customer invoices and incoming payments, while AP manages vendor bills and outgoing payments. Together, they form the backbone of financial health, ensuring timely collections, accurate disbursements and real-time cash flow visibility.
For manufacturers, AR/AP systems must handle complex scenarios, such as prepayment terms, debit memos, credit memos, partial payments and payment batch processing, while maintaining audit trails that satisfy regulatory requirements.
QT9 ERP's AR/AP software simplifies and streamlines the entire receivables and payables process, from invoicing and payment tracking to reporting and reconciliation. Fully integrated within QT9 ERP, the module eliminates manual entry, reduces financial risk and improves cash flow forecasting. Designed for audit-readiness and compliance, it helps organizations gain control over finances while maintaining accuracy and operational efficiency.
Accounts Receivable and Accounts Payable software for manufacturers
What makes QT9 ERP AR/AP different?
Automated InvoicingQT9 ERP creates AR invoices automatically when shipments close, pulling data from sales orders, shipping records and customer terms. No manual invoice creation needed—the system generates accurate invoices with proper tax calculations, freight charges and payment terms based on what actually shipped. |
Three-Way AP Bill MatchingThe AP module performs automatic three-way matching between purchase orders, receiving records and supplier bills. When inventory arrives and passes inspection, QT9 ERP creates a bill automatically, eliminating manual data entry and ensuring you only pay for what you actually received. |
Flexible Payment OptionsQT9 ERP supports multiple payment methods, including check printing (with MICR encoding), ACH, credit card and electronic payments through Paya integration. The Payment Batch feature allows processing dozens of bills simultaneously, filtering by due date and discount dates to optimize cash management. |
Credit and Debit Memo ManagementQT9 ERP handles customer credits (AR) and supplier credits (AP) with full traceability. Credit memos link to original invoices, can be applied automatically during payment receipt and handle overpayment scenarios. Debit memos track supplier credits and can offset future bills. |
Undeposited FundsCash receipts flow through an Undeposited Funds holding account prior to deposit, matching real-world banking workflows. This enables batch deposit creation, NSF processing and proper reconciliation between what's been collected and what's actually in the bank. |
AR and AP Software Features for Cash Flow and Payment Management
Explore how QT9 ERP helps businesses simplify accounts receivable and payable processes from invoice to payment.
Invoice Matching
Automatically match purchase orders and receipts to vendor invoices to prevent overpayment.
Aging Reports
Generate real-time aging reports to monitor overdue receivables and outstanding payables.
Credit Limits
Set and enforce customer credit limits with real-time alerts during quoting or invoicing.
Payment Scheduling
Plan and automate vendor payments based on due dates, terms and cash availability.
Customer Statements
Generate and email statements to customers with up-to-date balances and transaction history.
Check Printing
Print checks directly from the ERP system and log payments automatically.
Email Invoices
Send customized, branded invoices to customers directly from the system.
Audit Trails
Track every financial action with time-stamped logs for full traceability and compliance.
GL Integration
Seamlessly post AR/AP transactions to the general ledger for accurate reporting and closing.
Ready to strengthen your cash flow?
Disconnected billing, delayed postings and manual payment processing create risk you can’t afford. With QT9 ERP’s fully integrated AR/AP module, invoices generate automatically from shipping, bills flow directly from purchasing and payments post to the General Ledger in real time. You gain tighter control over customer balances, vendor obligations and aging without duplicate data entry.
Accelerate collections, capture early-payment discounts and eliminate reconciliation headaches. Give your finance team real-time visibility into cash position while keeping operations and accounting perfectly aligned.
Everything You Need to Run Manufacturing in One ERP Platform
FAQ: Accounts Receivable / Payable software
An accounts payable (AP) is a record of the short-term debt obligations a company owes suppliers and vendors. Accounts payable software automates the process involved in managing these obligations, including:
- Receiving and tracking invoices
- Processing payments
- Facilitating on-time payments
- Tracking discounts, due dates and cash requirements
- Capturing AP metrics
Accounts receivable (AR) is a record of money that a business is owed for goods or services provided, listed on a company’s balance sheet as an asset. Accounts receivable software automates AR processes, such as:
- Sending electronic invoices
- Monitoring overdue accounts and cash flow
- Recording payments
- Tracking unpaid invoices
ERP AR/AP software automates the management of a company’s financial obligations as well as the money it is owed. It integrates these processes with key enterprise functions, such as inventory management and sales, giving employees and management greater insight for better decision-making.
Implementing ERP accounting software offers efficiencies that not only make work easier, but that also improve your business’ profit outlook. From simple electronic notifications to mobile accessibility, utilizing ERP accounting software offers numerous advantages, including:
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Improved Efficiency - The integration of accounting with other modules eliminates the need for redundant data entry, saving time and resources.
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Easier Collaboration - Centralized data and streamlined systems allow for better collaboration across departments and office locations. Real-time data helps ensure everyone is working with the most current information, improving accuracy and outcomes.
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Greater Financial Accuracy - By automating data entry and reducing manual processes, ERP accounting software minimizes errors, ensuring accurate financial records.
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Real-Time Financial Insights - With up-to-date data, businesses can generate real-time reports, enabling more informed decision-making and quick responses to financial challenges.
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Regulatory Compliance - ERP accounting systems support adherence to industry-specific regulations and relevant tax laws, reducing the risk of noncompliance.
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Streamlined Auditing Processes - With centralized financial data and automated reporting, auditing becomes more straightforward and transparent.
QT9 ERP is a comprehensive system that can work for any size company, in any industry, improving efficiency and accuracy through integrated data and automated operations.
QT9 ERP provides more than 17 modules as part of its standard offering, as well as easy access to data and analytics to help businesses make the best decisions for moving forward.
With QT9 ERP you get:
- 17+ modules, including Accounts Payable/Receivable, General Ledger and Invoicing
- Customer, compliance, supplier and physical inventory web portals
- Lot and serial number inventory control
- Tailored customer support
- Real-time reporting with mobile accessibility
- Seamless integration with QT9 QMS quality and compliance software
Reach out today for a demonstration or to get started with a free trial.
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