Why integration matters
Manufacturers using separate systems for operations and accounting often face:
- Data silos and duplicate entry between manufacturing, inventory and finance.
- Inventory mismatches, unknown stock levels and delayed visibility
- Manual reconciliation efforts, higher risk of errors and lost hours.
By integrating QT9 MRP with QuickBooks you bridge that gap—ensuring operations and finance share a single source of truth for items, orders, inventory and transactions.
Automatic Data Sync
Item master, sales orders, purchase orders and inventory movements flow between QT9 and QuickBooks without manual export/import
Real-Time Inventory Updates
Know instantly what’s in stock, in process or backordered—no lag between operations and finance.
Simplified Reconciliation
Inventory values, cost of goods and financial postings align automatically — easing month-end and audit tasks.
Fewer Manual Errors
Automation reduces data entry mistakes, eliminates duplicates and frees staff to focus on value-add work.
Improved Operational Visibility
Teams across manufacturing, purchasing and finance see consistent data and collaborate more effectively.
Why QT9 MRP + QuickBooks is a smart choice
- QT9 MRP is designed to integrate seamlessly with QuickBooks, giving manufacturers a unified solution for managing production, inventory, and accounting with real-time data synchronization.
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Users consistently praise QT9 MRP for its user-friendly interface, real-time inventory tracking and seamless accounting integration.
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Deployment options are flexible: cloud-hosted or on-premise, depending on your IT strategy and compliance requirements.
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For regulated industries, QT9 MRP offers pre-validation documentation and traceability features that help support audits and compliance
How QT9 MRP & QuickBooks integration works
Item & Customer Master Sync
When you define or update items, suppliers or customers in QT9 MRP, the changes push to QuickBooks (or vice versa) so you maintain a unified master list.
Sales/Purchase Order Posting
When a sales order is invoiced or a purchase order is received in QT9, it triggers corresponding entries in QuickBooks (e.g., invoices, bills) automatically.
Inventory Transaction Posting
Inventory receipts, issue-to-job, manufacturing completions and stock transfers in QT9 automatically reflect in QuickBooks so your GL and inventory valuation stay in sync.
Financial Posting & Costing
By using QT9’s lot/serial tracking and cost structures, and pushing appropriate entries to QuickBooks, you ensure production costs, scrap, rework and other variances flow into your financial records.
Operational Monitoring
Dashboards in QT9 show live inventory, job/production status and procurement alerts. Meanwhile QuickBooks shows updated inventory values and cost flows — no separate spreadsheets required.
Integration specific features
- Sync of product/item master and revisions between systems
- Automatic creation of vendor bills, sales invoices and credit memos in QuickBooks from QT9 transactions
- Lot and serial-number tracking in QT9 drives accurate costing, which in turn posts properly to QuickBooks inventory valuation.
- Option to maintain production, purchasing, quality and inventory workflows in QT9, while keeping accounting in QuickBooks — leveraging best of both worlds.
- Real-time dashboards and alerts in QT9 ensure operations stay ahead of demand, shortages or scrap — with financial side updated automatically.
FAQs: QT9 MRP & QuickBooks integration
Yes — QT9 MRP supports integration with both QuickBooks Online and QuickBooks Desktop.
Absolutely. QT9 MRP is built for customers who already have a financial system and want to layer in robust manufacturing, inventory and production planning without replacing their accounting.
It varies based on data cleanup, configuration, number of processes and user training — but customers report rapid deployment thanks to QT9’s flexible architecture.
The sync between QT9 and QuickBooks can be automated, reducing manual export/import tasks and helping ensure data consistency.
Try QT9 for free
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